Bylaws of Kentucky Chapter of IAAO
Article I. General Provisions
Section I.1 Name
The name of this organization is the Kentucky Chapter of the International Association of Assessing Officers, referred to hereinafter as, "the Chapter."
Section I.2 Jurisdictional Area
The Chapter shall encompass a jurisdictional area encompassing all of the 120 counties within the Commonwealth of Kentucky.
Section I.3 Purpose
To advance the objectives of the International Association of Assessing Officers (IAAO) within the Commonwealth of Kentucky; to promote uniform and equitable principles of assessment through professionalism; to educate the public on the importance of the work performed by assessing officers; to improve assessment standards through education, modern methods and efficient technology; to promote professional designations; and to better serve the taxpayers of the Commonwealth.
Section I.4 Membership
Active membership in this Chapter is open to all persons interested in assessment and appraisal practice in Kentucky.
Section I.5 Membership Dues
Membership dues for public sector employees, independent of IAAO dues, shall be $20.00 per year and shall be due on January 1st and delinquent after March 31st, after which a late fee of $5.00 will be added. New members may join at any time during the year for pro-rated dues rounded to the nearest $5.00. Corporate membership shall be $100 per year, which entitles a corporation that does a substantial portion of its business in property tax assessment administration to send up to four members to any Chapter function, but whose members may not vote or hold Chapter offices other than committee appointments.
Article II. Chapter Government
Section II.1 Governing Body
The governing body of this Chapter shall be the Executive Committee. The Executive Committee shall be comprised of the following:
(1) President, (2) Vice-President, (3) Secretary, (4) Treasurer, (5) Executive Committee Position #1, (6) Executive Committee Position #2, (7) Executive Committee Position #3, (8) Executive Committee Position #4, (9) The State IAAO Representatives, (10) the immediate Past President, and (11) Executive Director.
II.1a Officers
The officers of this Chapter shall consist of the (1) President, (2) Vice-President, (3) Secretary, (4) Treasurer, (5) Executive Director, (6) Executive Committee Positions 1, 2, 3 and 4.
II.1b Powers and Duties of Chapter Officers
- President: The President shall preside over all meetings, and shall appoint all
committees subject to the approval of the Executive Committee. Vacancies of
chapter officers shall be filled by the president through appointment of qualified
members until the next election.
- Executive Director: The Executive Director shall be the chief assistant and
technical advisor to the President in all affairs. The Executive Committee shall
appoint the Executive Director.
- Vice-President: The Vice-President shall perform all duties of the President in the absence of the President. The Vice-President shall succeed to the office of President with the election of new officers of this Chapter, or in the event of the death or resignation of the President.
- Secretary: The Secretary shall prepare and keep a roll of all members, officers, and committee members of said Chapter, and shall submit said roll to the Executive Director of IAAO by September 1 of each year; shall notify all members of the annual and regular meetings; shall notify the Kentucky IAAO representatives of the annual and regular meetings; and shall handle all correspondence to Chapter members. The Secretary shall also keep accurate minutes of all meetings and shall send a copy of said minutes to the Executive Director of IAAO after approval by the Executive Committee. The Secretary also has additional duties under Sections 111.2a, IV4, VI.1, VI.2, and VII.2.
- Treasurer: The Treasurer shall receive and account for all monies collected on behalf of the Chapter, shall keep all books and financial records as instructed by the Executive Committee, shall regularly report to the Executive Committee the financial status of the chapter, and shall prepare an annual financial report of the previous year's receipts, disbursements, and balances to be submitted with the Secretary's annual report to IAAO.
- Executive Committee Positions 1, 2, 3, and 4: These positions shall be part of the governing Executive Committee and shall assist other officers in the administration of this chapter.
(It is the intention of these bylaws that the Executive Committee Positions include at least one employee of the Kentucky Revenue Cabinet, one Property Valuation Administrator (PVA) and one Deputy PVA.)
- At the end of their term of office, all officers shall turn over all books and records to the incoming officers.
II.1c Eligibility For Office
Eligibility for candidacy as an officer in this Chapter shall be:
- Chapter membership in good standing.
- IAAO membership in good standing.
- In addition, the candidate for President, Vice-President and Executive Director must hold an IAAO professional designation and/or be a current candidate for IAAO professional designation or must hold a CKA (Certified Kentucky Assessor) designation.
II.1d Terms of Officers
Terms of all elected officers shall be yearly, beginning and ending at each annual meeting.
Article III. Nominations and Elections
Section III.1 Nominating Committee
The President of this Chapter, subject to the approval of the Executive Committee, shall annually appoint five (5) members of this Chapter to a Nominating Committee to select candidates for Chapter officers. The committee shall be appointed no later than July 1st of each year and shall meet to review qualifications and to select candidates no later than August 1st of that same year. The committee shall select no fewer than two (2) candidates for each office unless there are fewer than two (2) qualified candidates as defined under the provision of Article II.1c. Members of the Nominating Committee must be members in good standing of IAAO. The Nominating Committee shall be comprised as follows:
One (1) PVA; one (1) Deputy PVA; one (1) employee of the Kentucky Revenue Cabinet; and two (2) at large members of the Chapter.
Section III.2 Elections
III.2a Ballots
The Secretary shall be responsible for preparing and distributing election ballots to all voting members no later than September 1st of each year. The ballots shall list all candidates for office and shall provide for write-in candidates. The ballots shall be returned to the chapter President by the voting members no later than October 1st. The ballots shall be forwarded by the President to the Nominating Committee no later than ten (10) days prior to the annual meeting.
III.2b Election to Office
A plurality of votes cast shall be sufficient for election to office. The Nominating Committee shall report the results of the vote count to the President no later than three (3) days prior to the annual meeting. In the event of a tie vote, the winner will be determined by placing each candidate's name on eleven (11) separate but identical pieces of paper and placing all twenty-two (22) pieces in a container. The Executive Committee shall then each draw one piece of paper from the container. The candidate whose name is drawn the most times shall be declared the winner.
III.2c Posting of Results and Notification of Election
The President shall be responsible for notifying the candidates and the Executive Committee of the election results and for posting the results at the annual meeting.
Article IV. Chapter Meetings
Section IV.1 Regular Meetings
The Chapter shall hold an annual meeting of the membership at such time and place as determined by the Executive Committee, during the last quarter of the year. Additional regular meetings may be scheduled by the Executive Committee at the annual meeting.
Section IV.2 Special Meetings
Special meetings may be held on the call of the Chapter President, or upon written request of at least six (6) members of the Executive Committee. Written notice of said meetings must be mailed at least two (2) weeks prior to said meeting.
Section IV.3 Quorum
For the purpose of transacting official business, a quorum shall consist of not fewer than five (5) members of the Executive Committee.
Section IV.4 Notice
The Chapter Secretary shall notify the Chapter membership and the Kentucky IAAO representatives of regular meetings at least two (2) weeks prior to said meetings, and shall notify the Executive Committee of any special meetings at least two (2) weeks prior to said meeting. Said notice shall be in writing and delivered by mail or fax.
Article V. Committees
Section V.1 General Provisions
There shall be standing and other such committees as are deemed necessary by the Executive Committee to carry out the objectives of the chapter. The chapter President shall appoint all committee members subject to the approval of the Executive Committee.
Section V.2 Standing Committees
The standing committees of the Chapter are as follows:
- Education Committee
- Nominating Committee
- Public Relations Committee
- Membership Committee
- Designation Committee
All committees are to have at least one (1) member from each category of membership, (i.e., one (1) from the Kentucky Revenue Cabinet, one (1) PVA, and one (1) Deputy PVA provided that there are sufficient members in all categories to allow such. All persons serving on committees shall be members of the chapter in good standing.
Section V.3 Duties
- All committees shall perform their duties in accordance with the Chapter bylaws and the constitution of the association. All actions of the committees are subject to approval by the Executive Committee.
- At the end of their committee term, all committee chairs shall turn over all books and records to the incoming committee.
Article VI. Amendments to the Bylaws
Section VI.1 Amendments
The Chapter bylaws may be amended upon the recommendation of the Executive Committee and subject to the approval of the membership as follows:
The Chapter Secretary shall notify the voting members, by mail, at least two (2) weeks prior to the vote, and shall furnish to the membership copies of any proposed changes. The voting membership shall cast their vote for or against proposed changes at the annual meeting or at a meeting called for the purpose of amending the bylaws. Approval of proposed amendments shall be by two-thirds of the votes cast by voting members.
Section VI.2 Approval by the IAAO Executive Board
All Chapter bylaw amendments, after approval by the Chapter members, shall be subject to the approval of the IAAO Executive Board. The Chapter Secretary shall certify the amendment, and mail it to the Executive Director of IAAO within ten (10) days after approval by the Chapter membership.
Article VII. Chapter Funds and Annual Report
Section VII.1 Chapter Funds
The funds of this Chapter shall consist of a general operating fund. The Executive Committee shall instruct the Chapter Treasurer as to the desired method for receipt and disbursement of the Chapter funds, including the keeping of all records and books.
Section VII.2 Annual Report
The Secretary shall prepare an annual report of the previous year's meetings, finances, activities, and membership and shall submit it to the Executive Board of IAAO prior to September 1st of each year. Said report shall include but not be limited to: the Treasurer's annual financial report, the previous year's activities, membership, and meetings.
Article VIII. Situations outside the bylaws
Situations not explicitly covered in the bylaws shall be resolved by the Executive Committee, and shall be proposed as amendments to the bylaws in accordance with Section VI.1.
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